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        "rendered": "<style>.katmoto-article-shell{overflow-wrap:anywhere}\n.katmoto-article-shell h2[id],.katmoto-article-shell h3[id]{scroll-margin-top:120px}\n.katmoto-article-shell .katmoto-toc,.katmoto-article-shell .katmoto-author-review{border:1px solid #cbd5e1;border-radius:6px;padding:18px;margin:24px 0}\n.katmoto-article-shell .katmoto-quick-answer{background:#f6f8fa;border-inline-start:4px solid #d71920;padding:14px 18px}\n.katmoto-article-shell .katmoto-table-scroll{overflow-x:auto;-webkit-overflow-scrolling:touch;margin:24px 0}\n.katmoto-article-shell table{border-collapse:collapse;width:100%;min-width:760px;border:1px solid #aeb7c0}\n.katmoto-article-shell th,.katmoto-article-shell td{border:1px solid #aeb7c0;padding:12px;text-align:start;vertical-align:top}\n.katmoto-article-shell th{background:#eef1f4}\n.katmoto-article-shell tbody tr:nth-child(even){background:#fafbfc}\n.katmoto-article-shell caption{font-weight:600;text-align:start;padding:8px 0}\n.katmoto-article-shell figure{max-width:760px;margin:24px auto;text-align:center}\n.katmoto-article-shell figure img{max-width:100%;height:auto;display:block;margin:auto;object-fit:contain}\n.katmoto-article-shell figcaption{font-size:.9rem;color:#515a63}\n.katmoto-article-shell .katmoto-cta{border:1px solid #d71920;padding:20px;border-radius:6px;margin:24px 0}\n@media(max-width:767px){.katmoto-article-shell figure{max-width:100%}.katmoto-article-shell th,.katmoto-article-shell td{padding:10px 12px}}\n<\/style>\n<article class=\"katmoto-article-shell\" data-content-fingerprint=\"a20866531393bde1a17cb15257f115cbff5a5f2687a7a90e1da89e6742b5b776\" data-style-version=\"katmoto-editorial-20261009-v1\">\n<p class=\"katmoto-byline\">Author: Leo Zhuang \u2014 Automotive Lubricants Product Lead<\/p>\n<p class=\"katmoto-published\">Published: 21 October 2026<\/p>\n<h2 id=\"quick-answer\">Quick Answer<\/h2>\n<div class=\"katmoto-quick-answer\">\n<p>Receive transmission fluid against the agreed order, not the brand name alone. Match exact product and pack size, record supplier batch codes and quantities, check closures and visible damage, and reconcile the required documents. Keep leaking, unidentified or mismatched units out of saleable stock until a documented decision is made. Receiving inspection confirms identity and visible condition; it does not prove every performance claim or vehicle application.<\/p>\n<\/div>\n<nav class=\"katmoto-toc\" aria-label=\"On this page\"><strong>On this page<\/strong><\/p>\n<ol>\n<li><a href=\"#receipt-file\">Have the buying file ready before opening the pallet<\/a><\/li>\n<li><a href=\"#identity\">Match the product, then preserve its batch identity<\/a><\/li>\n<li><a href=\"#condition\">Separate a damaged carton from a compromised container<\/a><\/li>\n<li><a href=\"#sampling\">Use documents and tests to answer a defined question<\/a><\/li>\n<li><a href=\"#release\">Close the discrepancy before it becomes a customer problem<\/a><\/li>\n<li><a href=\"#workflow\">A receiving sequence your team can follow<\/a><\/li>\n<li><a href=\"#faq\">Frequently Asked Questions<\/a><\/li>\n<li><a href=\"#sources\">Sources &amp; References<\/a><\/li>\n<\/ol>\n<\/nav>\n<section>\n<h2 id=\"receipt-file\">Have the buying file ready before opening the pallet<\/h2>\n<p>A delivery can contain the right number of cartons and still be the wrong order. The front labels may look familiar, while a product suffix, pack size or fluid family differs from the purchase order. Counting first and sorting out identity later makes that problem harder to trace once stock has been moved to several shelves.<\/p>\n<p>Give the receiving team a short, approved reference: purchase-order line, exact supplier product code, full product name, pack capacity, agreed units per carton and expected quantity. Include any approved packaging revision and the documents required for that delivery. Do not ask a warehouse colleague to reconstruct the final agreement from a chain of quotations and informal messages.<\/p>\n<p>Distinguish physical arrival from permission to sell. Record what arrived even if a discrepancy prevents release. A receiving entry should not silently imply that the contents have passed a laboratory test or that every label claim has been independently verified. This article proposes a practical importer workflow, not a universal sampling plan, contractual acceptance rule or certification scheme.<\/p>\n<\/section>\n<section>\n<h2 id=\"identity\">Match the product, then preserve its batch identity<\/h2>\n<p>Read the actual product designation on accessible cartons and consumer packs, using an inspection scope agreed in advance. For a mixed order, reconcile each line separately. Do not assume every carton under one stretch wrap contains the same SKU, and do not make the first accessible can stand for every batch on the pallet.<\/p>\n<p>KATMOTO ATF MULTI is a useful example of why identity matters. Its page describes selected low-viscosity automatic-transmission applications and warns against using it for CVT, DCT, e-CVT, DHT or unique-fluid AT units without explicit vehicle-manufacturer approval. The word \u2018MULTI\u2019 is not permission for a receiving team to accept another fluid family as a substitute. A product name and label are not proof of an official OEM approval. <a href=\"#source-1\">[1]<\/a><\/p>\n<p>Keep the supplier\u2019s batch code exactly as marked, alongside your own receipt number. If one SKU arrives in several batches, retain the quantity and storage location for each. Ask for clarification when a code is missing, unreadable or inconsistent; do not infer production dates from an undocumented code format. Avoid overwriting the supplier\u2019s identity with only an internal stock reference.<\/p>\n<p>GS1 describes traceability as product and party identification, data capture, records and information exchange, with checks on data quality before information is shared onward. Apply that principle to your receiving record without claiming that KATMOTO operates a particular GS1 system or that a barcode certifies the oil. The practical aim is to reconnect an outbound order with the goods and records received. <a href=\"#source-2\">[2]<\/a><\/p>\n<div class=\"katmoto-table-scroll\">\n<table>\n<caption>Keep the receipt record specific enough to investigate later<\/caption>\n<thead>\n<tr>\n<th scope=\"col\">Record<\/th>\n<th scope=\"col\">Match against<\/th>\n<th scope=\"col\">Keep separate<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td>Exact fluid SKU and pack capacity<\/td>\n<td>Approved purchase-order line and product reference<\/td>\n<td>Brand name versus exact product identity<\/td>\n<\/tr>\n<tr>\n<td>Supplier batch code and quantity<\/td>\n<td>Markings on the inspected goods and agreed documents<\/td>\n<td>Supplier batch versus internal receipt number<\/td>\n<\/tr>\n<tr>\n<td>Visible condition and location<\/td>\n<td>Dated receiving observations and photographs<\/td>\n<td>Damage observed versus assumed cause<\/td>\n<\/tr>\n<tr>\n<td>Release status and authorisation<\/td>\n<td>Closed discrepancies and agreed acceptance scope<\/td>\n<td>Physically received versus saleable<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<\/section>\n<section>\n<h2 id=\"condition\">Separate a damaged carton from a compromised container<\/h2>\n<p>Photograph the visible condition before rearranging affected goods, where it is safe to do so. Include an overall view and enough detail to connect damage with the receipt, product and batch. A close-up of oil on the floor is less useful if nobody can identify the unit it came from. Keep customer and transport-label details in the controlled claim file rather than public marketing images.<\/p>\n<p>Look for visible leakage, wet cartons, deformed packs, damaged closures and unreadable identification. An outer-carton mark is not automatically proof that the inner container has failed, but a dry exterior does not prove the contents meet specification either. Describe what is actually visible and identify which units remain uncertain. Do not release a leaking pack simply because the product inside appears to be the ordered grade.<\/p>\n<p>Separate affected units from saleable goods and record their location and status. Staff should follow the applicable SDS, site safety rules and spill procedure; this checklist is not an instruction to handle unknown liquids or open a damaged container. Do not decant, blend or relabel questionable stock to make it easier to sell. Seek a product-specific decision from the responsible supplier and technical personnel.<\/p>\n<p>The photograph below shows wrapped KATMOTO cartons on pallets, including visible 5W-40 markings. Those are engine-oil cartons, not evidence of an ATF shipment. The scene illustrates why brand-level recognition alone is insufficient. It does not establish current stock, shipment condition, factory ownership, location or an inspection result.<\/p>\n<figure style=\"max-width:760px\"><img decoding=\"async\" src=\"https:\/\/www.katmoto.com\/wp-content\/uploads\/2026\/10\/katmoto-pallet-storage.jpg\" width=\"1200\" height=\"900\" loading=\"lazy\" alt=\"Wrapped pallets of KATMOTO cartons with visible 5W-40 engine-oil markings\"><figcaption>Product identification matters: these wrapped KATMOTO cartons carry 5W-40 markings, not ATF identification. The photograph does not verify shipment acceptance, current stock or factory ownership.<\/figcaption><\/figure>\n<\/section>\n<section>\n<h2 id=\"sampling\">Use documents and tests to answer a defined question<\/h2>\n<p>Match the documents actually required by the order to the exact product and, where relevant, the delivered batch. A TDS describing typical properties is not automatically a batch report. If a COA was agreed, check its product reference, batch, reported tests and acceptance basis. A missing required document is a specific open item; it is not proof that the oil has failed chemically.<\/p>\n<p>Do not use colour, smell or a photograph to authenticate transmission-fluid compatibility. If identification is unclear or contamination is suspected, agree the question with the supplier and laboratory before taking a sample. Decide which units or batches the investigation concerns, who will sample, how sample identity will be retained and what evidence is needed for a release decision.<\/p>\n<p>ASTM D4057 covers manual petroleum-product sampling and explains that sampling has limitations affecting representativeness. A sample from one place does not automatically describe a whole shipment. Ask qualified personnel for an appropriate plan, container and handling method for the intended tests. Do not pool different products or batches into an untraceable sample, or use a convenient opened can as universal evidence for all sealed stock. <a href=\"#source-3\">[3]<\/a><\/p>\n<\/section>\n<section>\n<h2 id=\"release\">Close the discrepancy before it becomes a customer problem<\/h2>\n<p>Send a concise discrepancy file: order line, expected and observed product, affected quantities, batch markings, photographs and the precise decision requested. Separate a counting difference, packaging damage, missing document and technical concern. That gives the supplier something actionable without turning an observation into an unsupported accusation about its cause.<\/p>\n<p>Agree claim-notification steps and commercial responsibilities before shipment; do not assume a universal deadline or an automatic right to replacement. The receiving record should preserve the facts and communications. It should not decide liability from a photograph. Where the supplier proposes a replacement product, obtain an application and order-identity check rather than treating substitution as a warehouse correction.<\/p>\n<p>Record who authorised release, the affected quantities and any unresolved restriction. If only part of a delivery is cleared, make the boundary visible in both the stock system and physical location. Preserve the link from supplier batch to subsequent customer deliveries. A later question is much easier to investigate when released and held units were never merged under one undifferentiated stock balance.<\/p>\n<div class=\"katmoto-table-scroll\">\n<table>\n<caption>A practical hold-and-clarify checklist, not an automatic rejection rule<\/caption>\n<thead>\n<tr>\n<th scope=\"col\">Observation<\/th>\n<th scope=\"col\">Immediate control<\/th>\n<th scope=\"col\">Question to resolve<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td>Wrong fluid family or pack size<\/td>\n<td>Separate affected units and compare the order line<\/td>\n<td>Was a change approved, and is the exact application suitable?<\/td>\n<\/tr>\n<tr>\n<td>Leakage or damaged closure<\/td>\n<td>Keep out of saleable stock; follow safe site procedures<\/td>\n<td>Which units are affected and what disposition is authorised?<\/td>\n<\/tr>\n<tr>\n<td>Unreadable or conflicting batch code<\/td>\n<td>Preserve evidence and location; request clarification<\/td>\n<td>Can the supplier establish identity and document linkage?<\/td>\n<\/tr>\n<tr>\n<td>Required COA or other document absent<\/td>\n<td>Record the missing item and retain the agreed hold<\/td>\n<td>Which correct document closes the release requirement?<\/td>\n<\/tr>\n<tr>\n<td>Suspected contents issue<\/td>\n<td>Avoid use, mixing or casual sampling<\/td>\n<td>What investigation and representative sampling plan are needed?<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<\/section>\n<section>\n<h2 id=\"workflow\">A receiving sequence your team can follow<\/h2>\n<ol>\n<li>Prepare the approved order-line and document reference before arrival.<\/li>\n<li>Record physical quantities and exact SKU, pack and supplier-batch identities.<\/li>\n<li>Inspect the agreed scope, preserve photographs and separate uncertain or damaged units safely.<\/li>\n<li>Reconcile required documents; agree any targeted investigation before sampling.<\/li>\n<li>Obtain and record the responsible release or other disposition decision for each affected quantity.<\/li>\n<li>Retain batch-to-location and onward-delivery links for later enquiries.<\/li>\n<\/ol>\n<\/section>\n<section>\n<h2 id=\"faq\">Frequently Asked Questions<\/h2>\n<h3>Does an intact pallet mean the transmission fluid is approved for sale?<\/h3>\n<p>No. Confirm the product, quantity, required documents and receiving conditions. Packaging appearance alone does not establish content performance or vehicle suitability.<\/p>\n<h3>Can ATF MULTI replace CVT or DCT fluid in a delivery?<\/h3>\n<p>Do not accept that substitution from the name alone. KATMOTO\u2019s ATF MULTI page excludes these uses without explicit vehicle-manufacturer approval; the exact order and application need confirmation. <a href=\"#source-1\">[1]<\/a><\/p>\n<h3>Should every carton have one identical batch number?<\/h3>\n<p>Do not assume a shipment contains only one batch. Agree what is expected, record each batch and quantity, and clarify inconsistent or missing identification.<\/p>\n<h3>Is a dented outer carton an automatic rejection?<\/h3>\n<p>Not by itself. Record the condition, inspect within the agreed safe scope and distinguish carton damage from a compromised consumer container. Release depends on the evidence and agreed criteria.<\/p>\n<h3>Can one opened can prove an entire shipment is sound?<\/h3>\n<p>No. Sampling must address the product, batch and investigation question. One convenient sample is not automatically representative of all delivered stock. <a href=\"#source-3\">[3]<\/a><\/p>\n<h3>What makes a discrepancy report useful?<\/h3>\n<p>A clear link between order line, expected and received goods, affected quantities, batch codes, photographs, missing documents and the decision requested. Keep causes or liability separate from observed facts.<\/p>\n<\/section>\n<section class=\"katmoto-cta\">\n<h2 id=\"cta\">Plan the receiving file with your supplier<\/h2>\n<p>Review KATMOTO ATF MULTI for the correct application, then send the destination market, exact required fluid references, pack formats and requested delivery documents. Ask how product and batch identification will be supplied. Distributor discussions can include receiving controls and document needs alongside current order conditions, without assuming fixed stock, lead times or a universal acceptance policy.<\/p>\n<ul>\n<li><a href=\"https:\/\/www.katmoto.com\/en\/product\/atf-multi\/\">View KATMOTO ATF MULTI product information<\/a><\/li>\n<li><a href=\"https:\/\/www.katmoto.com\/en\/contact-us\/\">Contact KATMOTO about your order<\/a><\/li>\n<li><a href=\"https:\/\/www.katmoto.com\/en\/become-distributor\/\">Become a KATMOTO distributor<\/a><\/li>\n<li><a href=\"https:\/\/www.katmoto.com\/en\/2026\/08\/14\/atf-vs-cvt-vs-dct-fluid-importer-guide\/\">ATF, CVT and DCT application guide<\/a><\/li>\n<\/ul>\n<\/section>\n<section>\n<h2 id=\"sources\">Sources &amp; References<\/h2>\n<ol>\n<li id=\"source-1\">KATMOTO \u2014 ATF MULTI Product Information and Application Notice (Accessed 21 October 2026), <a href=\"https:\/\/www.katmoto.com\/en\/product\/atf-multi\/\">KATMOTO \u2014 ATF MULTI Product Information and Application Notice<\/a><\/li>\n<li id=\"source-2\">GS1 \u2014 How does traceability work? (Modified 22 August 2024; accessed 21 October 2026), <a href=\"https:\/\/support.gs1.org\/support\/solutions\/articles\/43000734475-how-does-traceability-work-\">GS1 \u2014 How does traceability work?<\/a><\/li>\n<li id=\"source-3\">ASTM International \u2014 D4057-22: Manual Sampling of Petroleum and Petroleum Products (Updated 16 June 2022; accessed 21 October 2026), <a href=\"https:\/\/store.astm.org\/d4057-22.html\">ASTM International \u2014 D4057-22: Manual Sampling of Petroleum and Petroleum Products<\/a><\/li>\n<\/ol>\n<\/section>\n<aside class=\"katmoto-author-review\">\n<h2>Author and technical review lead<\/h2>\n<p><strong>Leo Zhuang \u2014 Automotive Lubricants Product Lead<\/strong><\/p>\n<p>Leo Zhuang is KATMOTO\u2019s Automotive Lubricants Product Lead, with 16 years of automotive lubricant industry experience. His product responsibilities include lubricant selection, specifications, applications and information for import purchasing.<\/p>\n<\/aside>\n<\/article>",
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